How to add and manage equipment

Covers: Add Equipment, View Equipment, edit, delete, fields

Add each machine or accessory once, then keep the list up to date from View Equipment.

Sidebar → Equipment (Super Admin). Requires Basic or above (not Lite).

1. Go to Equipment → Add Equipment

2. Enter Equipment code (required) — unique short code printed on the QR label (letters, numbers, hyphen, underscore)

3. Enter Equipment name (required)

4. Optional: Category, Brand, Model, Serial number, Location

5. Optional: Next service date (overdue / due-soon badges appear on the list)

6. Optional: How-to-use video link (YouTube or other URL members see after scanning)

7. Optional: Linked exercises — exercises members can log from this machine in the Member app

8. Optional: Additional details / notes

9. Click Save Equipment

1. Go to Equipment → View Equipment

2. Search or sort the table (QR Scans and Issues columns show usage)

3. Click Edit to change details

4. Click Delete only if the item should be removed from the gym list

• Changing Equipment code later means you should reprint the QR label

• Linked exercises need the workout exercise catalog to load — refresh the page if the picker is empty

• Use Location so Issues & QR Analytics are easier to act on